Managing Proof Packs
Simple documentation discipline makes proof records much easier to use under pressure.
1.
Organization Model
Use a predictable naming structure across projects and versions so any record can be found quickly.
Folder convention
Project/
proofs/
v01/
v02/
contracts/
communication/2.
Retention Basics
- Keep proof packs in at least two locations.
- Retain version notes and delivery timestamps.
- Keep account ownership and owner profile data current.
3.
Integrity Checks
- Spot-check older records quarterly.
- Ensure project and version labels still make sense.
- Track who has access to evidence records.
Avoid this
Do not rely on memory-only naming like "final2" or "latest-new". Use descriptive, consistent version labels.
FAQ
How often should I backup?
At minimum after every important certification milestone and before major sharing events.
Should business records live with proof packs?
Keep them logically linked. It helps connect technical proof with project history.